Executive Assistant III - 7952-1A

Employment Type

: Full-Time

Industry

: Miscellaneous



Updated: May 18, 2020
Location: UC Irvine Campus
Job Type:
Department: SOM-ADMINISTRATION

Recruitment Number: 7952

Reports To: Project Manager

Working Title: Executive Assistant III

Cost Center: IR6077

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007384

Job Location: UCI Campus - Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Appointment: Career

Position Summary:

Supporting the School of Medicine Dean’s Office, including the Dean, Assistant Dean of Administrative Operations, and the Project Manager, ensures administrative processes and office operations run smoothly in the Office of the Dean. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Provides support on high-level academic recruitment, event planning, and office management.

Compensation Range:

Monthly: $4,133.33 - $6,304.17

Department Website:

http://www.som.uci.edu

Required:

Bachelor's degree in related area and / or equivalent experience / training.

Solid analytical / problem-solving skills.

Strong service orientation.

Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing.

Ability to multi-task with demanding timeframes.

Ability to use high-level discretion and maintain a high level of confidentiality.

Preferred:

Familiarity with the organization's processes, protocols and procedures.

Knowledge of federal regulations such as FERPA.

Thorough knowledge of common organization-specific and other computer application programs.

Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.

Advising and counseling skills.

Solid skills in problem identification.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Below are general guidelines on the position's physical, mental, and environmental working conditions. In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

Physical Requirements:

Bend: Occasionally

Squat: Occasionally

Kneel: Not Applicable

Sit: Frequently

Stand: Occasionally

Walk: Occasionally

Use Fine Finger Movements: Occasionally

Carry/Lift Loads up to 25 Pounds: Occasionally

Carry/Lift Loads up to 25-50 lbs: Not Applicable

Carry/Lift Loads over 50 Pounds: Not Applicable

Read/Comprehend: Constantly

Write: Frequently

Perform Calculations: Frequently

Communicate Orally: Constantly

Reason and Analyze: Constantly

Chemical/Biological Agent: Not Applicable

Construction Activities: Not Applicable

Contact with Water/Liquids: Not Applicable

Drive Motorized Equipment: Not Applicable

Confined Spaces: Not Applicable

Elevated Work Location: Not Applicable

Radioactive Materials: Not Applicable

Temperature Variations: Not Applicable

Gas Systems: Not Applicable


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